OSM UK AGM/Call for directors

Communities United Kingdom
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Hey all,

OSM UK has an AGM approaching (Friday, November 14, 5:30 PM, online but with a viewing party at SOTM EU).

If anybody would like to stand as a director please contact board@osmuk.org.

The AGM is for members of OSM UK but guests are allowed. I look forward to seeing a bunch of you there.

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Got a few questions:

  • What online meeting software should we make sure works in advance?
  • How and when will joining information be sent out for those who want to attend remotely?
  • Are there any missing skillsets or responsibilities on the board that need filling? (Giving people an idea why they would be applying to be a director and what responsibilities are available can help get people actually applying.)
  • Is there an agenda and is there a way to add to the agenda for the meeting?

Many thanks for your time in advance. Am aware this is a lot of questions all at once.

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The call details haven’t been worked out, it will probably be Zoom or Big Blue Button. The details will be shared to members via the email registered with OSM UK. I’m sure @gnesss will post them here as well. The board is typically admin skills and running a legal entity, we do sometimes have technical conversions with members and/or corporate members, they are my favourite.

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The AGM is at the end of the day for SotM Europe.
It’s not just a watch-party, but afterwards you can find a pub/cafe/restaurant in Dundee to continue chatting about OSM with the UK folk you’ll have met!!! There’s still time to get tickets to the conference if you haven’t already.

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The annual general meeting of OpenStreetMap United Kingdom C.I.C Ltd will take place on Friday November 14th 2025 at 5:30pm (UK time).
The meeting is being held online using Zoom:

Meeting ID: 816 1818 3761
Passcode: 668579
Full joining instructions inc. phone numbers: AGM 2025 OSMUK Zoom Meeting
Additionally, if you are at State of the Map Europe at Abertay University, Dundee, Scotland, UK, it can be attended there.

AGENDA

The meeting will be chaired by one of the Directors;

Welcome.

Apologies.

To accept the attendance of any non-members present and to allow the Chair to call them to speak at their discretion.

To approve the minutes of the previous AGM and matters arising

To receive the annual Directors’ Report on activities for 2024-2025 which will be submitted to the Office of the Regulator of CICs.

To receive the annual Accounts for the period ending 31st March 2025.

To accept the resignation of the following Directors: Stephen Holt and Robert Whittaker; and to thank them for their services.

To elect new Directors.

AOB notified in writing prior to the start of the AGM

ELECTION OF NEW DIRECTORS

We have received 2 nominations for directors. As we have 2 vacancies, the rules of Single Transferable Voting systems are such that if there are as many seats as remaining candidates, these candidates are elected. Stephen Holt and Robert Whittaker appointment will be confirmed at the annual general meeting.

Proxy Voting

For those members who cannot attend in person and who wish to enter a proxy vote, a proxy voting form is below this notice. Members eligible to vote are those whose membership was valid 30 days prior to the date of the General Meeting.

PROXY VOTING

For those members who cannot attend in person and who wish to enter a proxy vote, Please email a reply to board@osmuk.org with the following information:

Being a Member of OpenStreetMap United Kingdom CIC, I hereby appoint:

The chair of the meeting (company preferred proxy)

To act as proxy at, and direct my proxy to vote on my behalf as indicated below at the aforementioned Annual General Meeting on Friday November 14th 2025 at 5:30pm.

Name: Your name as per our records

Address: Your address as per our records

Date:

Items to vote on:

To accept the attendance of any non-members present and to allow the Chair to call them to speak at their discretion: For|Against|Abstain
To approve the minutes of the previous AGM For|Against|Abstain
To receive the annual Directors’ Report on Activities for 2024-2025 which will be submitted to the Office of the Regulator of CICs For|Against|Abstain
To receive annual accounts for the period ending 31st March 2025 For|Against|Abstain
To accept the resignation of the following directors: Stephen Holt and Robert Whittaker; and to thank them for their services.: For|Against|Abstain

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Why are the same two names listed as resigning and then nomination?

I can understand renomination after a fixed term ends, but resignation implies to me that the fixed term end has not been reached and that they no longer wish to be directors.

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“Retire” is the term in the Articles of Association, but that’s also a bit weird.

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